Careers: Executive Assistant / Administrative Assistant- FILLED

This position will be Secretary and Personal Assistant to the President/CEO, responsible for taking the initiative in delivering full administrative and secretarial support to the President/CEO.

• Secretary and Personal Assistant to the President/CEO
• Functions as in house central contact person
• Answers and screens telephone calls and arranges conference calls
• Professional calendar management, scheduling appointments, coordinating audio/video/net meetings, facility reservation and preparation, travel arrangements, and greeting scheduled visitors
• Set up and prepare formal communications, reports and presentations as required by the CEO
• Organize and maintain executive file system and filing correspondence and other records
• Preparation, reconciliation and submission of executive expense reports
• Interface with U.S, Canadian, European, Australian and Chilean personnel at all levels
• Perform any other job-related duties as requested by their supervisor, consistent with their skills and experience
  

• Minimum 10 years of experience in an administrative role supporting a senior executive
• Strong interpersonal, organizational and communication skills
• Intermediate skills in Microsoft Office software, specifically Word, Excel, and Power Point
• Must be a flexible self-starter with the ability to prioritize
• Must work independently
• Ability to exercise considerable judgment and discretion in handling calls and requests for appointments